Agenda Item
Meeting Date: 8/5/2019 - 6:00 PM
Category: CONSENT ACTION ITEMS
Type: Action
Subject: Approval of an Agreement with My Payment Network
Strategic Plans:
Enclosure:
File Attachment:
SchoolPay Service Agreement_Springfield Public Schools District 186 (updated 7_18_19).pdf
Summary: The Business Office is asking for approval to renew the District's contract with I3-MPN, LLC (My Payment Network / SchoolPay) used by families to make online payments for District-level fees, school-level fees, and optional school-related organization fees. The base renewal cost is $1,000 per year for a two-year term plus $0.15 per cash/check transaction. The Business Office also recommends the District pay all associated credit card merchant fees (2.99% plus $0.30 per transaction) for all direct educational fees including:

Student service fees
Course/lab fees
SCOPE fees

All other credit card fees for items such as foundation donations, yearbooks, PTO dues & donations, booster club donations, etc. would either be passed on to the payers or incurred by the respective schools and school-related organizations at their own discretion.
Funding:
Approved in original budget or revised budget
Funds currently available in specified line item
If not currently available in line item, where are funds available
Resolution: WHEREAS, Springfield Public School District 186 is in need of a contract renewal with its online payment provider, My Payment Network; and

WHEREAS, My Payment Network has submitted a renewal agreement locking in current rates for an additional two years; and

WHEREAS, the Business Office recommends the District absorb all transaction fees directly related to credit card payment of student service fees, course/lab fees, and SCOPE fees;

NOW THEREFORE BE IT RESOLVED that the Board of Education of Springfield Public School District 186 approves the attached agreement with My Payment Network in addition to the absorption of all credit card transactional fees on student service fees, course/lab fees, and SCOPE fees.
Approvals:
Recommended By:
Signed By:
Nathan Fretz - Director
Signed By:
Jennifer E. Gill - Superintendent
Vote Results:

Original Motion
Member Scott McFarland Moved, Member Micah Miller seconded to approve the Original motion 'WHEREAS, Springfield Public School District 186 is in need of a contract renewal with its online payment provider, My Payment Network; and

WHEREAS, My Payment Network has submitted a renewal agreement locking in current rates for an additional two years; and

WHEREAS, the Business Office recommends the District absorb all transaction fees directly related to credit card payment of student service fees, course/lab fees, and SCOPE fees;

NOW THEREFORE BE IT RESOLVED that the Board of Education of Springfield Public School District 186 approves the attached agreement with My Payment Network in addition to the absorption of all credit card transactional fees on student service fees, course/lab fees, and SCOPE fees.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Judith Johnson     Yes
Scott McFarland     Yes
Michael Zimmers     Yes
Anthony Mares     Yes
Micah Miller     Yes